Privacy Policy


INTRODUCTION

The Student Alumni Interaction Cell(SAIC) is committed to protecting your personal information. The complete database is secured using industry-standard security protocols. No user can access the data without appropriate permissions. Information like education, employment etc is public but personal information like your email ID and mobile number are private by default and nobody can see that information without your explicit permission.

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy. We take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy throughout their visiting experience. This website complies to all Indian national laws and requirements for user privacy.

Whenever you access alumni.iitbhu.ac.in to use the services offered by us, you are required to enter your basic information such as name, email, address and phone number.

Profile Personal Form – Gender, email, mobile number, date of birth, family basic information and address.

Profile Relationship with IIT BHU – your relation with IIT(BHU), college affiliation, year of graduation, department, course, roll no. , college email id, hostels stayed in, nick name during college, clubs and fests you were associated with.

Profile Professional Affiliation – Organizations worked for, current organization, office address, office contact information, your social handles profile link to connect with you.

We use a variety of sources to gather information about you. A substantial portion of the information we preserve is that which you have provided to us, either during profile registration, registering for an event, communicating with us, or making a donation. For IIT (BHU), Varanasi students and alumni, your personal information is collected and transferred to the Office of Resource and Alumni Affairs from Office of Academic Affairs records when you enroll at IIT (BHU), Varanasi.

We use your personal information to perform the below listed functions all in support for the development of the Institute and its mission. Specifically, we use your personal information to:

1. Keep you updated with news about your college, department, or other areas wherein you have shown an interest, e.g. by making a donation, attending an event, or becoming a member/friend.

2. Provide services, including access to University and College facilities ( e.g. https://alumni.iitbhu.ac.in/services).

3. Invite you to alumni-directed and other Institute events.

4. Send you tailored proposals, appeals and requests for donations.

5. Promote other opportunities and services available to you (e.g. offers and opportunities available through the Institute’s network of Alumni Groups)

6. Manage any feedback or complaints.

7. Create classifications and groupings (through manual or automated analyses) in order to best direct engagement activities.

8. Identify and profile potential volunteers, alumni ambassadors and event attendees.

9. Perform administrative tasks and for internal record keeping purposes.

If you have concerns about any of these purposes, or how we communicate with you, please contact us at alumnicell@iitbhu.ac.in. We will always respect a request by you to stop processing your personal information (subject to our legal obligations).

SAIC uses technical and physical security measures to protect your personal information. Only authenticated users with specific permissions may access the data using a virtual private network. We use firewalls and regular monitoring to evaluate any attempts at accessing the systems without permission. However, you must be aware that no method of transmission over the internet or method of electronic storage is 100 percent secure.

We will not share your data with third parties except :

1. As required by the law.

2. As necessary to protect the institute’s interest.

3. In instances that you permit OR in accordance with your consent.

Whenever your information is shared, we will always seek to share the minimum amount of information necessary to fulfil the purpose, this includes the use of anonymised or pseudonymised data where that is sufficient.

We consider our relationship with IIT (BHU) community to be lifelong. This means that we will maintain a record of you until the time you tell us that you no longer wish us to keep in touch.

The supervisor of your personal information is Student Alumni Interaction Cell, IIT (BHU), Varanasi. We reserves the right to modify this privacy policy at any time. Any changes will be posted on this page. In case of any questions or concerns, feel free to contact us at alumnicell@iitbhu.ac.in

This policy was last updated in November 2019.

COOKIES AND WEB STORAGE

This site uses cookies – small text files that are placed on your computer by websites that you visit. These are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also allow websites to respond to you as an individual.

This site uses cookies to recognise you and allow you to automatically log in without re-entering your username and password each time you visit. The cookies are encrypted and do not save any Personally Identifiable Information or Personal Information about you. If you do not enable cookies, you can still use the site but you will be required to enter your password each time you visit. If you enable cookies you can block or remove them at any time using the settings in your browser. If you block cookies, this may prevent you from taking full advantage of our website.


USE OF TRACKING

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.


CONTACT AND COMMUNICATION

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use. Every effort has been made to ensure a safe and secure form to the email submission process.

This website and its owners use any information submitted to provide you with further information about the products/services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.


EXTERNAL LINKS

Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text/banner/image links to other websites)

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should, therefore, note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.


SOCIAL MEDIA PLATFORMS

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are customs to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate/engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.


SHORTENED LINKS ON SOCIAL MEDIA

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default, some social media platforms shorten lengthy URLs [web addresses] (this is an example: http://bit.ly/zyVUBo).

Users are advised to take caution and good judgement before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.